Small Claims Court Demand Letter for Unpaid Invoice

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DEMAND LETTER — NOTICE OF INTENT TO FILE SMALL CLAIMS ACTION

[Your Business Name]
[Address]
[City, State, ZIP]
[Phone] | [Email]
[Date]

SENT VIA: ☐ Certified Mail ☐ Email with Read Receipt ☐ Hand Delivery

[Customer Full Legal Name — Individual or Business Entity]
[Address]
[City, State, ZIP]

Re: Unpaid Invoice #[Invoice Number] — $[Amount] — Demand for Payment Prior to Small Claims Filing

Dear [Customer Name],

This letter constitutes a formal demand for payment of $[Amount], the outstanding balance on Invoice #[Invoice Number] dated [Invoice Date] for services rendered at [Project Address / Description].

ACCOUNT SUMMARY
─────────────────────────────────────
Invoice #[Number] dated [Date]:      $[Amount]
Less payments received:              $[Amount]
Less credits applied:                $[Amount]
                                     ──────────
TOTAL AMOUNT DUE:                    $[Amount]

Services were delivered on [Date of Delivery/Completion]. Confirmation of delivery is available upon request. You have not disputed the invoice and have not made payment within the required period.

DEMAND: You are required to pay $[Amount] in full on or before [Date — 14 days from letter date].

CONSEQUENCE OF NON-PAYMENT: If payment is not received by [Deadline], I will file a claim against you in [County Name] Small Claims Court without further notice. Filing fees and any interest permitted by [State] law will be added to the claim.

Payment may be made by:
  ☐ Check payable to [Business Name], mailed to [Address]
  ☐ Bank transfer — contact us for details
  ☐ Online payment: [Payment Link]

If you believe you have received this letter in error or wish to discuss a payment arrangement, contact me at [Phone / Email] within 5 business days of this letter's date.

Sincerely,
[Your Name]
[Title]
[Business Name]
[Phone] | [Email]

This template is general-purpose educational content, not legal advice. State law varies and attorney review is recommended before use. Syntharra is not your attorney.

A formal demand letter resolves most cases before court. For those who still don't pay, Syntharra's AI calls often get a response faster than a letter ever could.

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