Construction Retainage Release Request Letter

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RETAINAGE RELEASE REQUEST

[Contractor / Subcontractor Name]
[Address]
[City, State, ZIP]
[License Number, if applicable]
[Date]

[General Contractor / Owner Name]
[Project Name]
[Address]

Re: Request for Release of Retainage — Project: [Project Name] — Contract #[Contract Number]

Dear [GC / Owner Name],

This letter formally requests release of the retainage withheld under Contract #[Contract Number] for [Project Name] located at [Project Address].

PROJECT COMPLETION SUMMARY
─────────────────────────────────────
Contracted Scope of Work: [Brief Description]
Substantial Completion Date: [Date]
Final Completion Date: [Date]
Certificate of Occupancy (if applicable): [Date / Pending]
All punch-list items resolved: ☐ Yes  ☐ Pending (see attached)

RETAINAGE CALCULATION
─────────────────────────────────────
Original Contract Value:          $[Amount]
Change Orders Approved:           $[Amount]
Adjusted Contract Value:          $[Amount]
Total Paid to Date:               $[Amount]
Retainage Withheld (______%):     $[Retainage Amount]

RETAINAGE DUE FOR RELEASE:        $[Retainage Amount]

We hereby certify that all work under the above contract has been completed in accordance with the plans, specifications, and applicable codes. All subcontractors and suppliers under our scope have been paid in full.

Enclosed / attached:
  ☐ Conditional lien waiver upon final payment
  ☐ Unconditional lien waivers from subcontractors
  ☐ Punch-list completion confirmation
  ☐ Warranty documents (if required)

Per our contract and applicable state law (e.g., [State] Prompt Payment Act), retainage is due within [X] days of final completion. We request payment by [Due Date].

Please direct payment to:
[Business Name]
[Bank / ACH / Check Details]

Contact us at [Phone / Email] with any questions.

Sincerely,
[Your Name]
[Title]
[Business Name]

This template is general-purpose educational content, not legal advice. State law varies and attorney review is recommended before use. Syntharra is not your attorney.

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